1. General
This Privacy Statement provides information to data subjects as required by the EU’s General Data Protection Regulation (GDPR).
2. Controller and Controller’s contact details
Illusian Group Oy (2635423-7)
Illusian Partners Oy (3303834-7)
Aleksanterinkatu 11, FI-00100 Helsinki
3. Name of registry
Recruitment Privacy Statement
4. Content of registry, purposes of processing and legal basis of processing
A. Job Application
Data collected in connection to applying for a position
Personal data
- Background information (name, date of birth, contact details)
- Information on education, previous experience, and competence
- Possible application, CV, and photo
- Possible references/referees
- Possible interview notes, incl. salary request, start date, etc.
Legal basis
Statutory requirement
Processing period
Until the recruitment process is finished and up to 24 months after it
B. Collecting referees
Collecting data when an applicant has referees
Personal data
- Background information (name, contact details)
- Notes on the discussion
Legal basis
Legitimate interest
Processing period
Until the recruitment process is finished and up to 24 months after it
C. Surveys
Questionnaires used to develop and improve the recruitment process
Personal data
- Name
- Email address
- Responses
Legal basis
Consent
Processing period
12 months
5. Transfer of personal data
Illusian reserves the right to use subcontractors for recruiting. In this event, personal data can be transferred to the subcontractors in the extent that is required for the subcontractor to provide the service (e.g., storing data on a server hosted by a third party on behalf of Illusian, using a recruitment system).
When transferring data stored in the registry, the Controller will observe all statutory requirements. The Controller may process personal data in systems that transfer data outside the EU/EEA. If the European Commission has not verified that the third country offers an adequate level of data protection, we will guarantee a sufficient level of data protection through agreements or other measures.
Updated on 17 April 2023.